Privacy Policy

Westside Boxing ("we", "us", "our") operates the website at https://westsideboxing.uk and provides boxing training and related gym services in the United Kingdom.

For the purposes of UK data protection law, we are the data controller responsible for your personal data.

• Address: Unit 4 Burnsall Rd, Coventry CV5 6BU
• Email: westsideboxinguk@outlook.com
• Phone: 07975 988696
• Data protection contact: westsideboxinguk@outlook.com

We may collect and process the following categories of personal data:

• Identity and contact details — name, email address, telephone number, and any information you include in messages.
• Enquiry and membership information — details you provide when contacting us about classes, memberships, trials, private sessions, or visiting the gym.
• Communications — records of emails, form submissions, and other correspondence with us.
• Technical data — IP address, browser type, device information, and approximate usage data collected through analytics tools (see our Cookie Policy).

We do not intentionally collect special category data (such as health data) through this website. If you choose to share health-related information with us directly (for example, to discuss training suitability), we will treat it carefully and only use it where necessary and lawful.

We collect personal data when you:

• Submit our website contact form;
• Email us or contact us by phone;
• Make a membership or class enquiry (online or in person);
• Subscribe to updates where you have opted in;
• Browse our website (technical/analytics data).

Our contact form is processed using Web3Forms, a third-party form delivery service. When you submit the form, your details are transmitted to that provider so your message can be delivered to us. Their privacy practices are governed by their own policy.

Under UK GDPR, we must have a lawful basis to process your personal data. We rely on the following, depending on the activity:

• Contract / steps prior to contract — to respond to membership and class enquiries and provide gym services you request.
• Legitimate interests — to operate and improve our website, respond to enquiries, maintain gym safety and administration, and promote our services in a proportionate way. We balance these interests against your rights.
• Consent — where required for non-essential cookies or marketing communications. You may withdraw consent at any time.
• Legal obligation — where we must comply with law (for example, accounting or safeguarding requirements).

If you contact us or join our gym, we may send service-related messages (for example, replies to enquiries, class updates, or membership information). We will only send marketing emails where permitted by law and, where required, with your consent. You can opt out of marketing at any time using the unsubscribe link in an email or by contacting us.

We do not sell your personal data. We may share it with trusted service providers who help us run our business, including:

• Website hosting and infrastructure providers (including Vercel);
• Form processing (Web3Forms);
• Email and communication tools;
• Professional advisers where necessary (for example, accountants).

We require processors to handle data securely and only for specified purposes. Some providers may process data outside the UK; where they do, we ensure appropriate safeguards are in place where required by law.

Your data may be processed in the United Kingdom and, where our providers use services abroad (including the United States), in other countries. Where transfers occur, we rely on adequacy regulations, standard contractual clauses, or other lawful transfer mechanisms as applicable.

We keep personal data only for as long as necessary for the purposes described in this policy, including:

• Enquiry records — typically up to 24 months after our last contact, unless a longer period is needed;
• Membership and training records — for the duration of your relationship with us and as required thereafter for legal, tax, or safeguarding purposes;
• Analytics data — as described in our Cookie Policy, often in aggregated or shortened form.

Under UK data protection law, you have rights including the right to:

• Request access to your personal data;
• Request correction of inaccurate data;
• Request erasure in certain circumstances;
• Request restriction of processing;
• Request data portability where applicable;
• Object to processing based on legitimate interests or for direct marketing;
• Withdraw consent where processing is based on consent.

To exercise your rights, contact westsideboxinguk@outlook.com. We may need to verify your identity before responding.

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk.

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse. However, no method of transmission over the internet is completely secure, and we cannot guarantee absolute security.

Our website is not directed at children under 13. Junior boxing services are offered subject to parental/guardian involvement and our in-gym policies. If you believe we have collected a child's data inappropriately via the website, please contact us.

We may update this Privacy Policy from time to time. The "Last updated" date at the top of this page will change when we do. We encourage you to review this page periodically.

• Privacy Policy
• Terms & Conditions
• Cookie Policy